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MORSE INSTITUTE LIBRARY
BOARD OF TRUSTEES
MEETING MINUTES
11/10/09
Trustees Present: Harriet Buckingham, Kathleen Donovan, Elliot Goodman,
Joseph Keefe and Gerald Mazor
Administration Present: Linda Stetson, Library Director
Jane Finlay, Assistant Director
Marie Nardi – Community Relations Coordinator
Staff Present: Dell Redington
Dale Smith
Jennifer Harter
Call to Order: 4:00 pm
- Board approved the minutes of the meeting of October 9, 2009.
- No special report from the President of the Board.
- Director’s Report:
- The Library received notice from the estate of Windsor A. Mallet regarding
a gift of $10,000.00.
- The Library received a report from the MetroWest Regional Library System
showing the “Value of Service for FY2009” received by the Morse Institute.
We received a total of $435,422 in services, including $2,100 in Continuing Education, $343,070 in Delivery and $40,632 in Electronic Databases.
- STATE AID WAIVER – the Town has $1 million more in its FY2010 budget than anticipated. Do the Trustees wish to ask for the $30,739 needed to meet the Municipal Appropriation Requirement?
The Board discussed this possibility and the President alerted the Trustees to the fact that the Selectmen and the FinCom had inserted motions in the Town Warrant to place these funds in the Town’s reserve fund in anticipation of another difficult financial year in FY 2011. No action taken subsequent to the discussion.
- FOOD FOR FINES – this program will begin on Sunday, November 15.
- VETERANS BREAKFAST – I attended the Veterans Breakfast on Monday, November 9th at the Kennedy Middle School. We had a good turnout of both veterans and students. A very moving experience.
- METROWEST MA REGIONAL LIBRARY SYSTEM – ANNUAL MEETING – Jane Finlay, Paula Welch and I attended this meeting 11/10/09. MBLC Director Rob Maier was present and reported on the latest budget situation for libraries.
- NATICK COMMISSION ON DISABILITY – I have been invited to join this advisory committee. Their next meeting is Wed., December 2 at 6:30 p.m. at the Police Department.
- ACTION PLAN FY11 – due to the MBLC by December 1. This report is in process.
- LONG RANGE PLAN – this will be due to the MBLC by October 1, 2010.
- STAFF – Martha Jones has returned from medical leave.
- Ms. Harter, of the library staff, gave a report on Freecycle, a surplus materials exchange program in which the library engages.
- Ms. Nardi gave the Trustees an update on her work on the Annual Fund. The library will hold a “kickoff” program on Sunday, November 29th at 4:30 p.m. to inaugurate our Annual Fund solicitation.
- It was reported that the total circulation of all materials has increased by 6.6% between FY05 and FY10.
- The value of the MIL investment portfolio as of October 31, 2009 is $1,595,000.
- Mr. A. Richard Miller, Natick citizen, came before the Board to complain that his “program” to alert citizens to free software was being asked to pay a $20 rental fee when his desire was only to “educate” persons in the community to the availability of such materials. An extended conversation took place. The matter will be resolved by the Director pursuant to the Library’s policy.
The Board suggested that a review of how decisions are made in regard to the not charging of fees is being done in a consistent manner.
ADJOURNMENT: 5:40 pm
The next meeting of the Board of Trustees will be held on Tuesday, December 8th at 4:00 pm in the Community Room of the Library.
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