Minutes of the Meeting of the Board of Trustees
Morse Institute Library
January 12, 2010
TRUSTEES PRESENT: Kathleen Donovan, Harriet Buckingham, Elliot Goodman,
Gerald Mazor and Joseph Keefe
ADMINISTRATION PRESENT: Linda Stetson, Director
Jane Finlay, Assistant Director
Marie Nardi, Community Relations Coordinator
STAFF PRESENT: Dale Smith
Dell Redington
CALL TO ORDER: 4:05 p.m.
1. The Board approved the minutes of the meeting of 12/8/09.
2. The Board President noted the favorable publicity that the library has received in the local press as a result of the work of the library’s staff. He noted the value of our website and the newly minted web newsletter.
3. Ms. Stetson reported:
- FY2011 BUDGET – was submitted to the town on 12/7/09. Department Heads met with Martha White on December 15th. Copies are available for each Trustee.
- 2009 ANNUAL REPORT – was completed and submitted to the Town on January 7, 2010.
- ESTATE OF WINDSOR A. MALLETT – The Board President must sign an Assent Form, to be returned to the attorneys, and then the funds will be distributed.
- AUDIT – copies are available for the Board.
- KIDS CONNECT – thank you letter for our support over the years.
- MEETING ROOM POLICY – This is the first of several policies to be written or revised by library staff. It requires approval by the Board of Trustees.
- 2010 AUTHORS SERIES – We have lined up speakers for January – May.
- ARTICLE – “Tough Times and Eight Ways to Deal with Them”
- STRATEGIC/LONG RANGE PLAN – due to MBLC by 10/1/10. I have asked Sunny Vandermark, Regional Administrator for the Metrowest Regional Library System, if she would be available to assist us with this process. Are we interested in hiring a professional firm to help us with this?
4. Ms. Stetson introduced the draft of the Library’s Meeting Room Policy and Procedures. The Trustees, administrator and staff members present reviewed this document, discussed its contents and made recommendations for additional amendments to it. The administrators and staff will continue to refine the document and bring it back for consideration in February.
5. The Trustees asked the Director to work with her staff during the next several weeks to examine possible procedures that the Trustees should consider in the event of a shortfall in funding by the Town.
6. Ms. Stetson raised the matter of the Strategic Planning process. Following a discussion, Ms. Donovan, Trustee Vice President, agreed to work with the Director on the process for the development of the plan which we must submit by October to MBLC.
7. Ms. Stetson provided the Trustees with copies of the Library’s Annual Report for Calendar 2009.
8. Ms. Nardi, Community Relations Coordinator, reviewed the progress of the Annual Fund. To date, 215 donors have responded with contributions in the amount of $16, 413. She will come back to the Board in February with a chart illustrating all other sources of gifts to the library which the institution has received since 7/1/09
MEETING ADJOURNED: 5:25 p.m.
The next meeting of the Board of Trustees will take place on Tuesday, February 9, 2010.
| 
