Minutes of the Meeting of the Board of Trustees
Morse Institute Library
June 15, 2010
Trustees Present: Ms. Buckingham and Messrs. Goodman, Keefe and Mazor
Excused for Illness: Ms. Donovan
Administration Present: Linda Stetson, Director
Jane Finlay, Assistant Director
Marie Nardi, Community Relations Coordinator
Staff Present: Ms. Redington and Ms. Smith
Call to Order 4:00 p.m.
- Minutes of the May meeting were not available for approval. They will appear on the July agenda.
- The Board voted to approve the existing Mission Statement with the addition of the word “abilities” to the first sentence so as to now read, “to provide print and non-print materials and quality reference service to library users of all ages and abilities.”
- The Board voted to honor the Natick Garden Club for its overall efforts at beautification of the Town Center but in particular the grounds of the library.
- The Board voted to grant the Director of the Library a four-week vacation effective in fiscal year 2011.
- Mr. Jay Vogt, Consultant, provided the Trustees, the Administration and the staff present with an extensive update on his work and that which the Strategic Plan Committee will be doing. The Committee’s report will be rendered to the Trustees at its meeting in November 2010. (Note: The Trustees voted approval of the existing Mission Statement with one amendment thereto.)
- Director’s Report:
FY2011 Budget – a PDF of the final FY11 budget is coming in about a week.
Middlesex CDs – one CD was renewed on 5/19/10 for 12 months at 1.24%.
Veterans Oral History Project – renewing our contract for FY11 for a sum of $22,500. We are advertising for a project coordinator to take over this project and to resume interviewing.
Foundation Center – databases are available to the public, as are the print materials. There is a printer dedicated to the databases. Information is now on our website. We are planning to conduct a webinar for our patrons on grant seeking basics. We are required to give two trainings a year.
Strategic/Long Rang Plan – We held our first meeting of the full committee on June 3.
New Equipment – 1) a self-checkout station has been purchased and will be set up at the Circulation Desk. This will be our 2nd self-checkout station. The town is always looking for efficiencies in departments and this should address that.
2) Indoor bookdrops have been ordered. These will be placed near the book sale carts on the first floor. This will facilitate book return functions.
Henry Wilson 200th Anniversary – Do we want to do an observance or celebration at the Library?
Stained Glass Windows - Jay Ball recently donated the Cat in the Hat stained glass. He has also developed a lighting system that does an excellent job of lighting the stained glass windows in the Children’s Room from below.
Bookmobile – We are losing Julene Rosenman from the Natick Early Childhood Network – they are no longer funding her position to go out with Rose on the BKM to day care and preschool runs. Her last day was June 15th.
Staff – Paula Welch and Karol Bartlett will be out for surgery. (Since the meeting was held, Paula’s surgery has been cancelled.) Jennifer Harter begins maternity leave on July 20th. We are in discussions with the staff at the Bacon Free Library to work some reference shifts here.
- Ms. Nardi reported that she is seeking to raise $20,000 in an Annual Fund campaign in the fall of this year. She plans to go after corporate funding for specific programs. The Administration will bring to the Board data that will give evidence of additional funding needs for Sunday hours. This data will allow the Board to consider creating “naming “opportunities for specific Sundays in the next fiscal year.
Adjournment at 6:00 p.m followed by tour of Philanthropy Center on second level.
The next meeting of the Board of Trustees will be held on Tuesday, July 13th at 4:00 in the Community Room of the Library.
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